grow your practice. keep what you earn.
Transforming the way healthcare gets paid
at Pay Proudly Health, we are more than just a payment processor; we are your trusted partner in financial clarity, compliance, and practice growth
Transforming the way healthcare gets paid
at Pay Proudly Health, we are more than just a payment processor; we are your trusted partner in financial clarity, compliance, and practice growth
25+
YEARS EXPERIENCE
-
300+
SATISFIED PARTNERS
-
100%
PERSONALIzED CARE
25+
YEARS EXPERIENCE
-
300+
SATISFIED PARTNERS
-
100%
PERSONALIzED CARE
who we are
Pay Proudly Health is a forward-thinking payment solutions company delivering exceptional services in the modern, fast-paced world of healthcare
Customized Plans
We tailor our services to your practices unique needs, ensuring a fully compliant and personalized payment system from start to finish
Seamless Integrations
Utilizing the latest technologies and software, we provide efficient payment systems that are directly connected to your current Practice Management System or used as a standalone platfrom.
Seasoned Expertise
Our team or experts are made up of former practice leaders, payment solutions experts, security and privacy experts, and quality customer service representatives
OUR solutions
We are committed to providing a wide range of smart payment tools for your practice
Integration
Connects seamlessly with the software you already use. No messy transitions — just a simple plug-and-play setup to get started.
Reconciliation reporting
Real-time reporting eliminates hours of manual reconciliation. Every payment is automatically tied to the patient's name, chart number, and payment type.
Batch reports
Full visibility into every deposit. Reports include patient names, chart numbers, and payment types for easy tracking and reconciliation.
Next-day funding
Get paid faster — credit card transactions are deposited directly into your account by the next business day.
Account history
Instant access to payment history, patient vaults, and recurring payment details — all streamlined in a single view.
Text & email
Automatically send payment requests and receipts straight to your patients via text or email — no manual follow-up needed.
OUR solutions
We are committed to providing a wide range of smart payment tools for your practice
Integration
Connects seamlessly with the software you already use. No messy transitions — just a simple plug-and-play setup to get started.
Reconciliation reporting
Real-time reporting eliminates hours of manual reconciliation. Every payment is automatically tied to the patient's name, chart number, and payment type.
Batch reports
Full visibility into every deposit. Reports include patient names, chart numbers, and payment types for easy tracking and reconciliation.
Next-day funding
Get paid faster — credit card transactions are deposited directly into your account by the next business day.
Account history
Instant access to payment history, patient vaults, and recurring payment details — all streamlined in a single view.
Email & text receipts
Send paperless receipts instantly — in-office or over the phone — with one click. Multiple delivery options tailored to each patient.
don't just take our word for it
hear what our dental partners are saying:
“I’ve had the pleasure of working with Mandy for many years inside our dental practice, and now being supported by her and the Pay Proudly Health team has been an amazing experience. Their knowledge of dentistry, responsiveness, and commitment to helping our practice succeed has been amazing. We’re thankful for Mandy and the entire Pay Proudly Health team!”
"Working with the Pay Proudly team has been a fantastic experience from day one. Their team is knowledgeable, responsive, and incredibly easy to work with, making the entire implementation process seamless. Their merchant services integrate exceptionally well with our existing systems, allowing us to streamline payments without disrupting our workflow. The transition was smooth, support has been outstanding, and our team appreciates how reliable and user-friendly the platform is. We highly recommend Pay Proudly to any business looking for a trusted payment partner that truly delivers on both service and technology.”
“Pay Proudly has been more than a vendor, they've been a true partner. From day one, they've approached our business like it was their own, bringing thoughtful solutions, proactive communication, and a level of care that's rare to find. At Spodak Dental Group, we believe every partner is an extension of the experience we create for our patients, and Pay Proudly has exceeded our expectations in every way.”
“Working with Pay Proudly has been great. Their team is always helpful, quick to answer questions, and easy to get in touch with. It never feels like we're just another account. They really care about helping our offices succeed, and we appreciate having them as a partner.”
“At Spodak Dental Group, we believe the companies we partner with become an extension of our team and, ultimately, our patient experience. Pay Proudly has consistently shown up as exactly that: proactive, collaborative, and genuinely invested in our success. They make our business better, our team's job easier, and our patients' experience smoother. That's the kind of partner every business hopes to find.”
"Top-notch customer service, easy to work with, and a company that genuinely gives back. Couldn't be happier with Pay Proudly."
“Mandy, so, I changed my mind and we started with the terminals today…why wait? So far so good! Patients have been alright about the 3% charge. The information you gave us regarding it truly helped our team. Thank you so much!”
“Pay Proudly has been a great asset to our company. I love being able to share a secured payment link to our patients so that they can make payments at their convenience. This process has made my job a lot easier. Mandy is great too. She's always there when I need her. I highly recommend Pay Proudly. Sign up Now! You can thank me later!”
don't just take our word for it
hear what our dental partners are saying
“I’ve had the pleasure of working with Mandy for many years inside our dental practice, and now being supported by her and the Pay Proudly Health team has been an amazing experience. Their knowledge of dentistry, responsiveness, and commitment to helping our practice succeed has been amazing. We’re thankful for Mandy and the entire Pay Proudly Health team!”
"Working with the Pay Proudly team has been a fantastic experience from day one. Their team is knowledgeable, responsive, and incredibly easy to work with, making the entire implementation process seamless. Their merchant services integrate exceptionally well with our existing systems, allowing us to streamline payments without disrupting our workflow. The transition was smooth, support has been outstanding, and our team appreciates how reliable and user-friendly the platform is. We highly recommend Pay Proudly to any business looking for a trusted payment partner that truly delivers on both service and technology.”
“Pay Proudly has been more than a vendor, they've been a true partner. From day one, they've approached our business like it was their own, bringing thoughtful solutions, proactive communication, and a level of care that's rare to find. At Spodak Dental Group, we believe every partner is an extension of the experience we create for our patients, and Pay Proudly has exceeded our expectations in every way.”
“Working with Pay Proudly has been great. Their team is always helpful, quick to answer questions, and easy to get in touch with. It never feels like we're just another account. They really care about helping our offices succeed, and we appreciate having them as a partner.”
“At Spodak Dental Group, we believe the companies we partner with become an extension of our team and, ultimately, our patient experience. Pay Proudly has consistently shown up as exactly that: proactive, collaborative, and genuinely invested in our success. They make our business better, our team's job easier, and our patients' experience smoother. That's the kind of partner every business hopes to find.”
"Top-notch customer service, easy to work with, and a company that genuinely gives back. Couldn't be happier with Pay Proudly."
“Mandy, so, I changed my mind and we started with the terminals today…why wait? So far so good! Patients have been alright about the 3% charge. The information you gave us regarding it truly helped our team. Thank you so much!”
“Pay Proudly has been a great asset to our company. I love being able to share a secured payment link to our patients so that they can make payments at their convenience. This process has made my job a lot easier. Mandy is great too. She's always there when I need her. I highly recommend Pay Proudly. Sign up Now! You can thank me later!”
PRICING BUILT FOR HEALTHCARE MARGINS
Reduce fees by 70% and streamline your practice operations
| Item | Current | Pay Proudly |
|---|---|---|
| Processing rate | 3.00% | 2.25% |
| Credit card fees | $2,700 | $2,025 |
| Total monthly | $2,700 | $2,025 |
- Lowest rates in the industryFind a lower rate and we'll beat it, period.
- All-inclusive pricingNo hidden fees, no fine print — just clear, predictable costs.
- Seamless integrationBuilt for healthcare practices — works with your existing software.
- Next Day FundingGet paid faster — funds deposited the very next business day.
| Item | Traditional | Smart Pay |
|---|---|---|
| Credit card fees (70% vol.) | $1,575 | $0 |
| Debit / HSA fees (1.5%) | $450 | $450 |
| Total monthly | $2,100 | $525 |
- No out-of-pocket processing feesShift credit card costs to patients who choose to pay that way.
- Legally compliantAdheres to all federal and state guidelines — implement with confidence.
- Boost your revenue instantlyKeep more of what you earn while offering patients payment flexibility.
- Next Day FundingGet paid faster — funds deposited the very next business day.
meet our
Leadership Team
Mandy Madeline
Champion of Practice Transformation
Jeff Maine
CEO, Pay Proudly Health
ready to get started?
schedule your no-obligation demo and statement analysis
Frequently Asked Questions
What is credit card surcharging?
Surcharging is the practice of passing credit card processing fees onto the patient, allowing your practice to offset the costs of accepting credit cards. Instead of absorbing these fees, you can add a small, legally allowed surcharge to credit card transactions.
Is surcharging legal?
Yes, surcharging is legal in most U.S. states, but it must follow strict guidelines set by Visa, Mastercard, and state regulations. Some states still restrict surcharging, so it’s important to confirm your local laws. Pay Proudly ensures you stay compliant.
What are the compliance rules for surcharging?
To legally surcharge, you must:
✔ Cap the surcharge at 3% (per Visa/Mastercard regulations)
✔ Disclose the surcharge upfront (signage in-office and notifications for online payments)
✔ Apply surcharges only to credit cards (debit and prepaid cards cannot be surcharged)
✔ Register with card brands (Visa & Mastercard require advance notification)
✔ Ensure proper transaction receipts (clearly showing the surcharge amount)
What is PCI compliance?
PCI compliance refers to the Payment Card Industry Data Security Standard (PCI DSS), which is a set of security requirements designed to protect cardholder data. Any business that accepts credit card payments must comply with these standards to prevent fraud, data breaches, and financial penalties.
Why is PCI compliance important for my dental practice?
Non-compliance can result in hefty fines, data breaches, and reputational damage. As a healthcare provider, safeguarding patient payment information is just as critical as protecting their medical records.
What is payment reconciliation, and why is it important?
Payment reconciliation is the process of matching transactions from your payment processor with your practice management system (PMS) and bank statements to ensure accuracy.
Proper reconciliation helps:
✔ Identify discrepancies between payments collected and deposited
✔ Prevent errors, chargebacks, or missing payments
✔ Maintain clean financial records for tax reporting and audits.
How does Pay Proudly make reconciliation easier?
At Pay Proudly, we simplify payment reconciliation by:
✔ Providing detailed transaction reports that align with your deposits
✔ Offering daily batch reporting, making it easy to track payments
✔ Ensuring transparent fees, so you always know exact deductions
✔ Using proper ledger adjustments to account for surcharges
How do surcharges affect reconciliation?
When surcharging, the total amount a patient pays includes the treatment cost + surcharge fee. However, most PMS systems do not automatically reflect the surcharge.
With Pay Proudly, we guide your team on:
✔ How to correctly log the surcharge fee
✔ Adjusting deposits to match net payments received
✔ Ensuring clear reporting for accurate tracking
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